8. Miscellaneous
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- 8.1. Since the process of tracking of youth in the baseline and follow-up populations is of critical significance to successful NYTD reporting, will this component of the State plan dominate whether or not a State plan is approved?
- No, NYTD is not a part of Chafee State plan requirements or approval (section 477(b) of the Act).
From: NYTD Webinar Briefing - April 10, 2008
- 8.2. How many elements are required for a NYTD data file submission?
- It is not clear from the question whether the issue is related to file formatting requirements related to the data elements or asking for a simple count of the elements. This response relates only to the data elements. Any individual youth record may contain up to 58 data elements, depending on the reporting requirements for the specific population. The Final Rule (73 FR 10365) explains that of the 58 elements, 13 elements apply to all youth in the entire reporting population; 20 for youth in the served population; and up to 25 elements apply to each youth in the baseline and follow-up population. Please see 45 CFR 1356.81-83 and the Appendix to the Final Rule for definitions of the reporting population and reporting requirements, and the requirements for the data collection and data elements.
From: NYTD Webinar Briefing - April 10, 2008
- 8.3. Is NYTD trying to measure the impact of Chafee dollars only?
- No. The services component of NYTD includes youth who receive independent living service paid for or provided by the State agency, rather than with just Chafee funds. As we explained in the NPRM, capturing information about all independent living services offered by the State's CFCIP agency gives a more complete picture of how each State supports youth transitioning into independent living (71 FR 40349). In addition, the Administration for Children and Families designed the outcomes component of NYTD to look at outcomes of youth who are or were in foster care regardless of whether they receive independent living services because we believe it is important to capture information on both youth who receive services and those who do not in determining youth outcomes and assessing State performance (71 FR 40350).
From: NYTD Webinar Briefing - April 10, 2008
- 8.4. Is there a standard database all states would ultimately use?
- No. States may utilize their own data collection system to collect and report data. However, there will be a single Federal database to which states will submit their data.
From: NYTD Webinar Briefing - April 10, 2008
- 8.5. When do you expect the first report to be available publicly from NYTD?
- We are projecting that the first report on data collected on all reporting populations for a one year period would be available no earlier than June 2012.
From: NYTD Webinar Briefing - April 10, 2008
- 8.6. To what extent are current and former foster youth going to be involved in data collection?
- Foster youth in the baseline population and former foster youth in the follow-up population will be involved in the data collection process as they will be providing responses to the outcome surveys (45 CFR 1356.82(a)(2) and (3); 73 FR 10350). The extent to which foster and former foster youth in the served populations are directly involved in data collection on independent living services is up to the State. The Children's Bureau intends to provide technical assistance, as needed, to help States engage and involve youth in NYTD data collection activities.
From: NYTD Webinar Briefing - April 10, 2008
- 8.7. Were the data elements vetted by disproportionality experts to ensure that there are no hidden dangers in the language and definitions in order to promote proportionate outcomes and reporting?
- In developing the rule, we engaged in an extensive consultation process on the information that would comprise the NYTD. Our consultation included national discussion groups with child welfare agency administrators and independent living coordinators at the State, Tribal, and local levels; public and private agency youth service providers; technical assistance providers; child welfare advocates; group home staff and administrators; and current and former foster youth and foster parents. We also conducted a pilot test of the draft data elements in seven States and one Indian Tribe and formed a work group of national associations, resource centers and State and Tribal representatives to analyze the results of the pilot test. Experts, advocates, and other representatives from the child welfare field provided public comment to the proposed rule and we incorporated some of these suggestions into the final NYTD final regulation.
From: 2008 NYTD Technical Assistance Meeting - July 23-25, 2008
- 8.8. Will a national technical assistance meeting be held every year to address the number of issues/questions that couldn't be addressed at this year's meeting?
- Our plan is to host similar technical assistance meetings each year.
From: 2008 NYTD Technical Assistance Meeting - July 23-25, 2008
- 8.9. What is the citation for the definition of foster care that you are using for this reporting system?
- The regulatory definition of foster care can be found at 45 CFR 1355.20(a).
From: 2008 NYTD Technical Assistance Meeting - July 23-25, 2008
- 8.10. If a youth is under care and control of a State but is not currently in placement (i.e., is on a trial reunification or is a runaway), then would the youth be considered in foster care for NYTD purposes?
- Youth are generally considered to be in "foster care" for NYTD purposes if they are in 24-hour substitute care under the State's placement and care responsibility and are in foster family homes, group homes, shelter care and child care institutions, regardless of whether such homes or institutions are licensed, approved or paid. If a youth is in what the State considers a "trial reunification" (i.e., at home but in the placement and care responsibility of the State agency), then the youth is excluded from the baseline and follow-up population. Youth who have run away from a foster care placement are considered to be in foster care if they are still under the placement and care responsibility of the State title IV-B/IV-E agency. If the youth is on runaway status at the time(s) that the State attempts outcomes data collection, the State will report the youth as having run away in the outcomes reporting status element (45 CFR 1356.83(g)(34)) to explain why that youth's information was not collected.
From: 2008 NYTD Technical Assistance Meeting - July 23-25, 2008
- 8.11. Many States have developed strong partnerships with sister State agencies such as Departments of Health and Departments of Labor to increase foster care youth's access to programs funded through these other agencies. It seems counterproductive not to count these as independent living services "paid for or provided" by the State CFCIP agency.
- We recognize that States collaborate with State agency partners in a variety of ways to benefit youth as required under the CFCIP State plan. However, including youth served as a result of those collaborations or otherwise arranged or brokered by the State agency in the served population is too far removed from the statutory mandate to collect data on youth served under the CFCIP. Rather, we are interested in a State collecting and reporting information on youth who receive an independent living service due to the State agency's commitment of funds or resources to provide the service. Therefore, an independent living service is provided by the State agency if it is delivered by State agency staff or an agent of the State, including a foster parent, group home staff, or child care institution staff. The service is also provided by the State agency if it is provided to the youth pursuant to a contract for such services between the State agency and a provider, public or private agency or any other entity, regardless of whether the contract includes funding for the particular service. Services that are paid for directly or indirectly by the State agency are included as well.
From: 2008 NYTD Technical Assistance Meeting - July 23-25, 2008
- 8.12. How are States supposed to collect data on youth in the served population that do not have a record in SACWIS because they are not in foster care?
- States must report information on all applicable NYTD data elements for an individual youth in a single record. Consequently, if a youth has no record in a SACWIS, a State must create one and report on all applicable data elements to the NYTD. It is at the State's discretion to select a method for establishing a record and unique identification number for every youth reported to NYTD. (See: 45 CFR 1356.83(f))
From: 2009 NYTD Technical Assistance Meeting - June 25-26, 2009
- 8.13. How will States link youth in the NYTD reporting populations across the country that have moved between States?
- For youth in the served population, each State that paid for or provided independent living services to a youth is responsible for reporting on that youth. If two States served a particular youth during the same reporting period or in different reporting periods, they both would report on all the relevant data elements for the particular youth including basic demographics, characteristics, and independent living services received as appropriate. A youth that is included in a State's baseline population remains in that State's baseline population for the purposes of follow-up outcomes data collection. States are responsible for administering the youth outcomes survey to youth in the follow-up population regardless of where the youth resides. We anticipate offering technical assistance on strategies States may employ to assist in locating youth after they leave foster care.
From: 2009 NYTD Technical Assistance Meeting - June 25-26, 2009
- 8.14. May States use the NYTD logo developed by ACF for its own marketing purposes?
- No. The NYTD logo was primarily developed for use by the Children's Bureau and the Federal NYTD Team and, when used, represents content officially endorsed by the Children's Bureau. In order to keep this distinction, States are encouraged to either develop their own logo (which may be patterned from the Federal NYTD logo) or to utilize one of the logos developed by youth that can be found on the following site: http://www.nrcys.ou.edu/yd/nytd/nytdlogos.html .
From: 2010 NYTD Technical Assistance Meeting - July 21-23, 2010
- 8.15. Are Indian Tribes that receive direct funding for Chafee and for Education and Training Vouchers required to implement NYTD?
- Consistent with section 479B(f) of the title IV-E of the Social Security Act, ACF has determined that Tribes that receive direct funding for Chafee/ETV are not required to implement NYTD.
From: 2010 NYTD Technical Assistance Meeting - July 21-23, 2010
- 8.16. Will the Children's Bureau examine the differences between States so that when the data are analyzed and published it is clear to the public why one State may look different than another?
- Yes. Although we have not made a final decision about the format in which these data will be presented, we do intend to ask States to submit clarifying comments (much as they do with their NCANDS and AFCARS footnote reporting) in instances where they feel practice or policy procedures may be influencing their results. The Children's Bureau will consider these comments and, where relevant, use them in its reports to provide additional explanation or interpretation of the results.
From: 2011 NYTD Technical Assistance Meeting – August 3-5, 2011
- 8.17. How long must a state retain case-level NYTD data, such as completed NYTD survey instruments collected from youth?
- In general, the record retention provisions at 45 CFR Part 92 apply to NYTD and require states to retain all case-level data collected for NYTD purposes for three years. The starting date of the retention period is the day the state submits to ACF its final Chafee Foster Care Independence Program (CFCIP) financial report for a fiscal year (FY) in which NYTD data were collected (e.g., 90 days after the close of the fiscal year after the fiscal year in which the funds are granted). For example, a state submits its FY 2011 final CFCIP financial report on the due date, December 30, 2012. In this case, the retention period for NYTD data collected in FY 2011 begins on December 30, 2012. These data must be retained until December 30, 2015.
Please note that, per 45 CFR 92.42(b)(2), the record retention period may be extended if "any litigation, claim, negotiation, audit or other action involving the records" has been started before the expiration of the three-year retention period noted above. These actions include any scheduled NYTD Assessment Reviews. If ACF notifies the state of such an action, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular three-year period, whichever is later.
From: Questions & Answers released on June 17, 2014
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