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Review and Expunction of Central Registries and Reporting Records
State Statutes Series

Author(s):  Child Welfare Information Gateway

Year Published:  2005

Current through August 2005

You may wish to review this introductory text to better understand the information contained in your State's statute. To see how your State addresses this issue, visit the State Statutes Search.

Records of child abuse and neglect reports are maintained by State child protection or social services agencies to aid in the investigation, treatment, and prevention of child abuse cases and to maintain statistical information for staffing and funding purposes. In many States, these records and the results of investigations are maintained in databases, often known as central registries.

Following an investigation, States classify child abuse records in a variety of ways, depending on the State statutory language. The term "unsubstantiated" is used to describe situations in which an investigation has been unable to determine the occurrence of abuse or neglect. Other terms for unsubstantiated can include "unfounded," "not indicated," or "unconfirmed." The term "substantiated" is given to a report if a determination has been made that abuse or neglect did likely occur. Other terms for substantiated include "founded," "indicated," or "confirmed." Several States maintain all investigated reports of abuse and neglect in their central registries, while other States maintain only substantiated reports.

Right of the Reported Person to Review and Challenge Records

Many States use the records that are maintained in central registries for background checks for persons seeking employment to work with children and for prospective foster and adoptive parents. Therefore, several due process and protection issues arise when a State maintains a central registry that identifies individuals accused of and found to have committed child abuse or neglect. In some cases, persons whose names are listed as alleged perpetrators in a central registry have asserted that the listing of their name in the registry deprives them of a constitutionally protected interest without due process of law.

Approximately 25 States, the District of Columbia, American Samoa, and Puerto Rico provide an individual the right to request an administrative hearing to contest the findings of an investigation of a report and to have an inaccurate report expunged or deleted from the registry.¹

When Records Must Be Expunged

The term "expunction," or "expungement," refers to the procedures used by States to maintain and update their central registries and recordkeeping by removing old or inaccurate records.

Under the Child Abuse Prevention and Treatment Act (CAPTA), in order to receive a Federal grant, States must submit plans that include provisions and procedures for the prompt expunction of records of unsubstantiated or false cases if the records are accessible to the general public or are used for purposes of employment or other background checks.² CAPTA does, however, allow State child protective services agencies to retain information on unsubstantiated reports in their casework files to assist in future risk and safety assessment.³

Approximately 38 States, the District of Columbia, American Samoa, and Guam have provisions in statute for the expunction of certain child abuse and neglect reports.⁴ Statutes vary as to expunction standards and procedures. For example, the time specified for the expunction of unfounded or undetermined reports generally ranges from immediately upon determination to 10 years.⁵ A few States, however, do not permit unfounded reports to be placed on the registry at all.

Substantiated reports are usually retained longer, typically at least until the child victim has reached adulthood.

To see how your State addresses this issue, visit the State Statutes Search.

To find information on all of the States and territories, view the complete printable PDF, Review and Expunction of Central Registries and Reporting Records: Summary of State Laws (PDF - 331 KB).

¹ The word approximately is used to stress the fact that States frequently amend their laws. This information is current only through August 2005. The States that provide for administrative review include Arizona, Arkansas, Colorado, Connecticut, Georgia, Idaho, Illinois, Indiana, Iowa, Maryland, Michigan, Minnesota, Mississippi, Missouri, Nebraska, New York, North Dakota, Pennsylvania, South Carolina, South Dakota, Utah, Vermont, Virginia, Washington, and Wisconsin. Back
² 42 U.S.C.A. § 5101 et. seq. (2003). Back
³ 42 U.S.C.A. § 5106a(b)(2)(A)(xii) (2003). Back
⁴ The States and territories that do not have such provisions include Alaska, Idaho, Kansas, Kentucky, New Mexico, North Carolina, North Dakota, Ohio, Oregon, Tennessee, Texas, Wisconsin, Northern Mariana Islands, Puerto Rico, and Virgin Islands. Back
⁵ For more information, see Chapter 4 of the April 2003 National Study of Child Protective Services Systems and Reform Efforts: Review of State CPS Policy by the U.S. Department of Health and Human Services, Office of the Assistant Secretary for Planning and Evaluation, and Administration for Children and Families, Administration on Children, Youth and Families, Children's Bureau. Back

This publication is a product of the State Statutes Series prepared by Child Welfare Information Gateway. While every attempt has been made to be as complete as possible, additional information on these topics may be in other sections of a State's code as well as agency regulations, case law, and informal practices and procedures.

This material may be freely reproduced and distributed. However, when doing so, please credit Child Welfare Information Gateway.

Updated on July 15, 2008